Thursday, October 19th, 2017

Time: 8:30am - 4:15pm

Location: Roanoke College

                Cregger Center

                287 High Street

                Salem, VA 24153

Registration: See below. Please RSVP NO LATER than Thursday, September 28th, 2017.

Booth Information: All booths include a 2' x 6' draped table, electricity, wireless internet, 2 chairs, a company sign, and lunch for 2 representatives. All sponsors will receive recognition on conference bags, digital signage, programs, and Lee Hartman's website.


Options: Price:
Basic Booth – Single booth measuring 10'x10' $750
Double Booth – Double booth measuring 10’ x 20’ $1200
Breakfast Sponsor 10’x20’ booth, ¼ page program ad, 15 second digital signage ad, & breakfast sponsorship $1500
Refreshment Sponsor 10’x20’ booth, ¼ page program ad, 15 second digital signage ad, & refreshment sponsorship $1500
Lunch Sponsor 10’x20’ booth, ½ page program ad, 30 second digital signage ad, & lunch area advertising (to be determined) $2000
Shirt Sponsor 10’x20’ booth, ½ page program ad, 30 second digital signage ad, & representation on LHS staff shirts $2000
Platinum Show Sponsor 10’x30’ booth, full page program ad, 60 second digital signage ad, prominent logo space on all show materials, & overall show sponsorship $3500


Program Advertisements: We are offering ad space in the program at the following rates. Please email all color ads in pdf or jpeg format to jleonard@leehartman.com NO LATER than September 22nd.

-1/4 Page Ad (vertical – 4.75” x 3.5”): $150

-1/2 Page Ad (horizontal – 7.5” x 4.75”): $250

-Full Page Ad (10” x 7.5”): $450

Digital Signage Advertisements: We are also offering digital signage ads at the following rates. Please email all completed ads to gsink@leehartman.com NO LATER than September 22nd. If Lee Hartman is creating the ad on your behalf with provided content, please email content NO LATER than August 31st.

-1 Minute Video Commercial – Ready to play digital signage ad provided to Lee Hartman: $1000

-1 Minute Video Commercial w/ production – If you do not have a 1 minute commercial already but can provide us

  with the content, we can use your provided content to create a digital signage ad: $1300

Set-Up: Vendors will be able to set up on Wednesday, October 18th beginning at 2pm or on Thursday, October 19th beginning at 7:30am. 

LHS Meet & Greet: All vendors are invited to attend a meet and greet on Wednesday, October 18th from 6pm-8pm* in the Cregger Center Exhibit Hall. During this time, we will be serving hors d'oeuvres and Lee Hartman staff will be walking around booths to meet vendors and check our products. If you are looking for one on one time with our staff, we strongly encourage you to attend. If you plan to attend the meet and greet, please be sure to indicate that you will attend on the registration form. Due to a large number of vendors and limited time, we are asking all vendors to be ready by 6pm and to have a 5 minute or less presentation prepared.
*Hours subject to change.

Door Prizes & Giveaways: Every year, we stuff 250 attendee tote bags with various items donated from vendors. If you would like to donate giveaways for the bags or a door prize, please ship them to Attn: Jessica Leonard at 3236 Cove Rd NW, Roanoke, VA 24017.

Shipping Information:

Please ship any materials to the Lee Hartman office. Our staff will be storing all packages in a secured location and delivering them to the expo the morning before the show. Please make sure that packages do not arrive to our office before Friday, October 13th. Packages must be labeled as follows:

Lee Hartman & Sons
Technology Expo
*COMPANY NAME & BOOTH NUMBER (to be given at a later date)*
3236 Cove RD NW
Roanoke, VA 24017

For outbound shipments, all packages must be sealed, labeled, and left in your booth. Please send me an email before the expo listing what you will be shipping in and outAlso, make sure to bring printed shipping labels with you because we will not have any at the show.

Hotel Information: We have booked blocks of rooms at the following hotel:

Hampton Inn Salem East

Reservations must be booked by Monday, October 2nd

Room rate: $109 + applicable taxes

URL:  www.salemeastelectricroad.hamptoninn.com

Group Code: LHS


1886 Electric Rd

Salem, VA 24153


Parking: On the day of the show, we are asking all vendors to park in the lot on Thompson Memorial Dr. (where you enter campus from the main road) so that we can reserve the two closer lots for attendees. You are welcome to park in any lot the day before for load-in. We will have staff available to help unload at the loading dock.

Questions? Contact Jessica Leonard at jleonard@leehartman.com or 540-366-3493 x1123.


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